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Spring, 2006 Continuous Improvement Action Projects

Improving the Usability of MCC's G:\Common Drive

Project Statement: To improve the productivity and usability of MCC's G/common drive for everyday users, as measured by the elimination of duplicated data, obsolete data and sensitive data.

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• Executive Summary
• Final Report
• Presentation
• Approved Recommendations
• Updates
• Project Retirement

Team Members: Connie Burman, Carol Sedlak, Lori Smyth (team scribe), Missy Spengel, Don Wallace (team leader) Team Sponsors: Brett Michaels and Caroline Sobolak

Update to Steering Committee - October 4, 2006

Mr. Wallace gave an update on the Electronic Data Depository, and stated that the common drive is presently a lot cleaner. He explained that the size of the common drive has increased since their work started. He stated that a file that was set up with items that did not seem to be used, if not asked for, would be deleted. Mr. Wallace stated that there is no position responsible for policing this drive. He stated that the “whack or not” file will be deleted by the end of the year. There is confidential data on the drive that should not be there. Dr. Jensen asked that this be brought up at the next Steering Committee meeting. Technical restrictions need to be addressed. He stated that they have sat down with net techs and they were told that it couldn’t be done in the way they wanted it to be done, and that it would require a lot of time to administer. There needs to be a person who says what should be on the drive. Mr. Smith stated that if there is something to get done, it can get done. It may just take more at this point.

Update to Steering Committee - February 14, 2007

Mr. Wallace presented that:

• Main focus to improve productivity/space on Common Drive
• 1st step: ask document owner to delete unnecessary files/folders from Common Drive
• 2nd step: identify owner of folders still on Common Drive and request deletion
• Considers this a learning process for the College
• Room on Common Drive has increased considerably
• Plan to retire project March 11, 2007

Project Retirement - March 8, 2007

The Steering Committee approved the retirement of the "Improving the Usability of MCC's G:\ Common Drive" Action Project.

• Retirement Form (Section 11)
• Final Assessment Impact Report